Managed Print Services Market Size, Share, Growth, and Industry Analysis, By Type (Print Fleet Management, Document Workflow Solutions, Cloud Printing Services, Secure Print Solutions), By Application (Offices, Educational Institutions, Healthcare Facilities, Government Agencies), and Regional Forecast to 2033

MANAGED PRINT SERVICES MARKET REPORT OVERVIEW

The global Managed Print Services Market size was USD 41.0 billion in 2025 and the market is projected to touch USD 82.9 billion by 2033, exhibiting a CAGR of 9.2% during the forecast period.

Managed Print Services (MPS) is basically selling some form of help with assisting the businesses in managing their printing in a smarter way. As opposed to separate companies having their printers, papers, and ink, MPS providers assume the role to streamline everything making it efficient and cost-effective. These services save businesses time, printing wastes and the pain of fiddling with printers. It is equal to having a manager of your printing needs. In the modern context, where companies attempt to digitalize, most companies are still printing valuable documents and they would prefer to do so in way that is safe, quick and cost-effective. The MPS providers not only ensure that the hardware such as printers and scanners are taken care of but also ensure that software is given that monitors usage and therefore prevents any unnecessary printing facilities and even facilitate printing using cloud-based systems.

Key Findings

• Market Size and Growth: The global Managed Print Services Market size was USD 41.0 billion in 2025 and the market is projected to touch USD 82.9 billion by 2033, exhibiting a CAGR of 9.2% during the forecast period.

• Key Market Trends: Around 43% of organizations globally now use cloud-based print infrastructure, with a 22% increase in demand for print-as-a-service models between 2022 and 2024.

• Key Market Drivers: More than 60% of enterprises reported measurable savings from consolidating print vendors and automating supply management, leading to wider adoption of centralized print control systems.

• Technological Advancements: Approximately 38% of MPS contracts signed in 2024 included built-in analytics, real-time usage tracking, and secure print release features, reflecting a shift to smarter, data-driven solutions.

• Regional Growth: Asia-Pacific witnessed the fastest growth in MPS deployment between 2022 and 2024, with a 17% increase in SMB adoption, especially in India, China, and Southeast Asia.

• Type Segmentation: In 2024, cloud-based printing services accounted for nearly 34% of all new MPS deployments, while print fleet management remained the most widely adopted offering globally.

• Application Segmentation: The education and healthcare sectors made up over 40% of total MPS demand in 2024, largely due to their need for secure, high-volume, and cost-efficient document management.

• Key Players: As of 2024, Xerox, HP, and Canon held a combined 49% share of the managed print services market, due to extensive global networks, cloud integration, and enterprise-focused solutions.

COVID-19 IMPACT

" Managed Print Services Industry Had a Negative Effect Due to Remote Work Shift during COVID-19 Pandemic"

The global COVID-19 pandemic has been unprecedented and staggering, with the market experiencing higher-than-anticipated demand across all regions compared to pre-pandemic levels. The sudden market growth reflected by the rise in CAGR is attributable to market’s growth and demand returning to pre-pandemic levels.

The COVID-19 pandemic was the primary force pushing to a significant office-to-remote migration and caused fewer printing requirements in the office. With a reduction in the use of printers by employees, some companies slowed operations or stopped the printing services that led to business decline among managed print service providers. To adapt to this shift, a lot of suppliers reduced spending, delayed investments, and shifted agreement with customers. Meanwhile, companies began to increasingly depend on digital solutions, which caused the MPS companies to concentrate on cloud support and support of home workplace it also encouraged companies to explore more flexible, digital-first printing solutions.

LATEST TRENDS

"Cloud Printing Is Rising, Helping Companies Cut Costs and Go Digital"

The move towards cloud printing is one of the largest trends these days. Business entities are taking advantage of the internet to take charge of printing activities regardless of their location without necessarily using any large printer or complicated systems present in their offices. This implies that the employees will be able to print documents safely when away on assignments or at home. It can also assist the companies to reduce their print costs, monitor the consumption and prevent papers to be wasted. Cloud printing is more manageable, more secure, and tailored to the new work model, which requires remote and exhaustible work As a result, more companies are switching to this simple and smart printing approach.

MANAGED PRINT SERVICES MARKET SEGMENTATION

BY Product Type:

• Print Fleet Management:This helps companies track and manage all their printers from one place, making sure nothing is overused or underused.

• Document Workflow Solutions: These are tools that help move documents faster between people and teams, cutting down on paperwork and confusion.

• Cloud Printing Services: Printing through the internet, so people can send print jobs from their phones or laptops without needing to be in the office.

• Secure Print Solutions: This keeps printed information safe, only allowing the right person to collect documents by using ID or password.

BY Application:

• Offices: Companies use managed printing to save money, reduce paper waste, and keep their printing secure and organized.

• Educational Institutions: Schools and colleges rely on it to manage large amounts of student and staff printing in a cost-efficient way.

• Healthcare Facilities: Hospitals and clinics need secure and quick document printing for patient records and reports, and this helps streamline that.

• Government Agencies: Government offices use these services to keep sensitive information safe while cutting down on unnecessary printing and improving workflow.

MARKET DYNAMICS

Market dynamics include driving and restraining factors, opportunities and challenges stating the market conditions.

DRIVING FACTORS

" Need to Cut Operational Costs Drives Digital Printing Efficiency"

Companies are looking forward to cutting down costs of doing business particularly in the print related cost cutting such as on paper, ink, maintenance and device management. The ancient approaches to printing tend to be piecemeal and ineffective which translates into added expenses and wastage of time. The MPS provide centralized control, tracking of use, and predictive maintenance, all of which lead to big savings. Companies will only spend 30 percent of the entire amount printing by automating the replenishment of supplies, managing vendors, and ensuring that the devices are energy-efficient. This is particularly important to performing high-volume printing services like in the education sector, health sector, and the government. More so, the small and medium sized enterprises (SMEs) are also utilizing MPS in order to be able to be competitive without having to spend much on infrastructure. There are also flexible subscription models to these services as provided by MPS providers today which makes these services more accessible and affordable. These factors drive the Managed Print Services market growth.

" Remote Work Models Accelerate Cloud and Mobile Print Adoption"

The printing world should pay more attention to accessible-at-anywhere print solutions because of the current global remote and hybrid working trend. Workers distributed in other places need to connect to the organizations print infrastructure without using the conventional office. Managed Print Services has quickly responded by incorporating cloud-printing, mobile and safe off-site document processes. Such technologies allow users to print either on a mobile device, a laptop, and even a home environment in such a way that it is enterprise-level secure and compliant. The need of flexible and scalable solution has also resulted in increasing popularity of virtual print management tools offering real-time tracking, costs control, safe authentication, finance, and consulting where document access and printing must remain uninterrupted and secure, regardless of employee location.

RESTRAINING FACTOR

" Fewer People Print Documents, So Growth Slows Down"

In today’s world, more people are moving towards digital documents instead of printing papers. Companies are using emails, PDFs, and online forms to save time and avoid printing costs. This shift to “paperless” work means fewer people need printing services. As more work is done online and less on paper, the need for printers and related services is going down. Even schools and hospitals are going digital, so they print less. This change in how we work is slowing down the growth of printing services. While technology is helping us work faster, it also means fewer chances for traditional print services to grow.

OPPORTUNITY

" Eco-Conscious Businesses Create Demand for Smarter Print Solutions"

More companies today want to be environment-friendly and reduce waste. They are looking for smarter ways to print only when needed, use less paper, and save electricity. This is a great chance for service providers to offer solutions that help companies monitor their printing and go green. Tools that track usage, cut down unnecessary printing, and suggest improvements are in high demand. Businesses not only save money but also show they care about the planet. If providers offer eco-friendly print services with smart tools, they can win more customers. This shift toward green practices is opening new doors for growth and trust.

CHALLENGE

" Security Concerns Make Businesses Hesitate to Trust Cloud Printing"

While cloud printing and online tools make work easy, many businesses are still worried about security. They fear hackers might access sensitive documents sent through online printing systems. The printer hooked onto the internet may become a soft point at which sensitive data may spill. Due to this reason, organizations are afraid of migrating completely to cloud printing. Others also have problems with the older devices that are not upgradable to secure ones. This concern of data security becomes a significant issue to providers of the modern print services. Businesses trust and want to use their systems fully only when they are assured that it can be safe, be private and they can rely on them.

MANAGED PRINT SERVICES MARKET REGIONAL INSIGHTS

• NORTH AMERICA

North America is leading Managed Print Services market share because companies there are quick to try new technologies. The United States Managed Print Services market is especially strong, as businesses focus on improving productivity and reducing printing costs. Many U.S. firms are already using cloud-based systems, which makes it easier for them to switch to smart printing solutions. In addition, there’s strong awareness around data privacy, so demand is growing for secure printing tools. Companies are also more willing to invest in eco-friendly printing to meet green goals. Overall, the U.S. and nearby countries continue to set the pace in smart print transformation.

• EUROPE

Europe is catching up fast due to its strong push for sustainability and privacy regulations. Many European countries are strict about how data is handled, so secure print services are in high demand. Offices, schools, and hospitals are upgrading their systems to more efficient and environment-friendly printing methods. Governments are also encouraging digital transformation, but many still rely on print for official work, creating a balanced need. European companies want clear control over their printing to manage costs better and reduce waste. This mix of green thinking, security rules, and smart spending is helping print services grow steadily across the region.

• ASIA

Asia is recording the highest growth rates particularly in nations such as China, India and Japan. With modernization of business in these countries, they are spending on smart printing to lessen wastes, and maximize efficiency. Most of the small and medium enterprises are also abandoning their legacy printers and going to a managed services which does it all. Printing is also crucial in education and health care sectors that is why the demand is high, making it a good market for digital print services.

KEY INDUSTRY PLAYERS

" Companies Innovate to Stay Ahead in a Changing Print World"

The most well-known businesses in this sector are regularly reworking their services so as to remain competitive. They have stopped to sell printers but have instead started selling smart solutions such as cloud-based printing, paper saving tools and systems to keep documents secure. Xerox as an example has been keen on assisting small companies to handle their printing demands in an easy manner. HP and Canon have such additions which give people the ability to keep track of what they print and wastage. Ricoh and Konica minolta are promoting eco-systems and improved work tools, not just hardware, to keep their place in the market and meet modern business needs.

LIST OF TOP MANAGED PRINT SERVICES COMPANIES

• Xerox Corporation (U.S.)
• HP Development Company, L.P. (U.S.)
• Ricoh Company Ltd. (Japan)
• Canon Inc. (Japan)
• Lexmark International, Inc. (U.S.)
• Konica Minolta, Inc. (Japan)
• Sharp Corporation (Japan)
• Samsung Electronics Co., Ltd. (South Korea)
• Toshiba Corporation (Japan)
• ARC Document Solutions, LLC (U.S.)

KEY INDUSTRY DEVELOPMENT

September 2018, Xerox has collaborated with Midwich, one of the leading technology distributors, to enable small and medium-sized businesses to tap its managed print service easily. The action enabled Xerox to access even its local dealers and customers through a ready to use printing solutions sold along with services. It also assisted the smaller companies in managing printing budgets, made work easy and provided professional assistance. The venture also assisted Xerox to expand its customer base to areas where it was poorly established.

REPORT COVERAGE

This report is based on historical analysis and forecast calculation that aims to help readers get a comprehensive understanding of the global Managed Print Services Market from multiple angles, which also provides sufficient support to readers’ strategy and decision-making. Also, this study comprises a comprehensive analysis of SWOT and provides insights for future developments within the market. It examines varied factors that contribute to the growth of the market by discovering the dynamic categories and potential areas of innovation whose applications may influence its trajectory in the upcoming years. This analysis encompasses both recent trends and historical turning points into consideration, providing a holistic understanding of the market’s competitors and identifying capable areas for growth.

This research report examines the segmentation of the market by using both quantitative and qualitative methods to provide a thorough analysis that also evaluates the influence of strategic and financial perspectives on the market. Additionally, the report's regional assessments consider the dominant supply and demand forces that impact market growth. The competitive landscape is detailed meticulously, including shares of significant market competitors. The report incorporates unconventional research techniques, methodologies and key strategies tailored for the anticipated frame of time. Overall, it offers valuable and comprehensive insights into the market dynamics professionally and understandably.